While collecting the correct new hire forms is extremely important, it is vital for you to know that these items do vary by industry and state. To give you a birds-eye view of the requirements at a Federal level, make sure you have the following forms and documents from your employees:
- IRS Form I-9
- IRS Form W-4
- A copy of the employee’s SSN
- A local state tax form–this form varies from state-to-state
- Local municipal tax forms (when applicable)
Please note that these are just a few of the high-level forms that you as an employer must collect and file (or in some states E-Verify) in order to remain compliant. Your industry, state, and city often require more documentation. It is important to check into your local requirements in advance of hiring an employee–or have a professional do this on your behalf.
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